New PGPR team members

Exciting times here at PGPR… our team has doubled in size over the past few months. We now have more staff members who can help you with all your proof-reading and feedback needs. Additionally, our new staff are bringing new expertise to the fold, so it could be that we can now help you or your colleagues with areas you hadn’t previously considered contacting us about.

While PGPR has traditionally helped qualitative psychology students, most of whom are using IPA or thematic analysis, we can now also help criminology, humanities, history and musicology students as well as students who are using quantitative analysis, mixed methods, ethnography and discourse or framework analysis.

Hurrah – we can help more students than ever!

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Here’s a rundown of our new stellar staff members.

Claire M has a BSc in psychology and criminology, an MSc in psychology of health and wellbeing and a PhD from Keele University. She is another discourse analysis expert who can offer feedback and video consultations in this area, as well as transcription. She has also edited the PsyPAG Quarterly Journal for two years and worked as an editor on the QMiP Bulletin since 2016. She believes it’s important to give encouraging feedback that doesn’t make students physically cringe and hide away for a week.

Claire R is a mixed-methods health psychology and health services researcher with a keen interest in digital health, long-term conditions and implementation science. She can offer proof-reading and feedback for students working with thematic analysis, framework analysis, ethnography and mixed methods. She has worked and studied at a variety of universities in the UK and completed her PhD in improvement science at the University of Southampton. She is currently based at the University of Oxford but lives in Southampton.

Talking your research over with one of our experts can lead to a breakthrough.

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Josie has been working as a lecturer in psychology, teaching BSc and MSc Psychology, for the last 12 years. She’s currently working as a teaching fellow at King’s College London. She can help you with proof-reading and feedback for thematic analysis, IPA and quantitative work as well as video consultations. She has taught research methods in psychology (both qualitative and quantitative), biological psychology, cognitive psychology, mental health, and the psychology of sleep and dreaming. She has also supervised many research projects for final year BSc psychology students, using a range of qualitative and quantitative methods and has written a popular book on the psychology of dreaming.

Nick can help you with any proof-reading needs. He has an undergraduate degree and a master’s in history and became an English language teacher after taking a CELTA course. He has also taught academic English and critical thinking skills to university-level students. Now based in Malaysia, Nick combines proof-reading and editing with tutoring. He has worked with a wide variety of texts, including journal articles for publication, dissertations, academic theses, corporate documents and university papers, while his proof-reading experience covers engineering, hospitality, political science and management.

The PGPR team are addicted to reading

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Shannon is another proof-reading whizz with expertise in quantitative methods. She also offers transcription. She completed a Bachelor of Business Science and a Master of Commerce in economics at the University of KwaZulu Natal. During her time there, she also worked as an economics tutor and an academic coordinator. She has assisted in various quantitative research projects, primarily working with econometric and statistical models. Working in research led Shannon to the role of proof-reader and editor for research papers, prior to their submission for publication. She also proof-read postgraduate dissertations in a variety of business-related subjects.

And last but certainly not least is Steph, a musicologist and early modern music book historian who can offer proof-reading and feedback. With a master’s degree in early music editing from Hull and a PhD in seventeenth-century music publishing from Manchester, she is now an Associate Researcher at Newcastle. She works on music in early modern England, particularly within the broader cultural contexts of print, book history and economic trade. She’s also the editor for the Northamptonshire Victoria County History Trust, meaning she is used to working with historians from a broad range of backgrounds.

The PGPR team have more degrees than you could throw your cap at

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If you or any of your colleagues would like to book one of our new team members to look at your work, please just get in touch via the box below – we’ll be happy to help.

How transcription works with PGPR

If you’re a qualitative researcher, the chances are you will be conducting interviews. This means that at some point, all that lovely data will have to be transformed from audio files into documents that you can annotate and analyse.

Of course, in an ideal world, we would all transcribe our own interviews as it does get us that step closer to the data. In the real world, however, researchers often don’t have time for this laborious job. If you’re trying to recruit participants and work on your analysis whilst also looking after a family and working in a part-time job, the thought of sitting hunched over Word and VLC for days at a time trying to work out whether a participant said ‘pathology’ or ‘potatoes’ might be enough to make you weep.

Is transcription making you want to tear your hair out?

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Well, fear not, because PGPR now offers transcription alongside proof-reading and feedback. In this blog, we’ll explain exactly what happens if you decide to use PGPR to transcribe your precious data.

Step one… send us your audio file

We use the secure service Tresorit to transfer files. Tresorit is based in Switzerland and is one of the most secure services of its kind. All files are encrypted at source and the company has no way of accessing documents you upload or send through their service. They take security and GDPR compliance seriously, meaning your precious data is safe. You can send files of up to 5GB in this way.

You upload your file to Tresorit and send it to us. We will ensure that the link gets to the team member who is transcribing your audio. They will then download the file.

We guard your data carefully

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Step two… we transcribe the data

Since our team members are either qualitative researchers themselves or are editors who specialise in working on qualitative pieces, we understand how important it is to get every word and line of your interview exactly right. If you want, we can include hesitations, repetitions, ums and ahs, laughter and sighs. We can also anonymise all identifying data, such as names or locations, as we work.

Transcription is serious business

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Step three… we check that our work is accurate

We always listen to your interview twice over to ensure that our transcription is both accurate and thorough.

Step four… we send the interview back to you

Once the transcript is ready, we will password protect it and email the document back to you. You will then receive a text message from Layla or Johanna telling you what the password for your interview is. In this way, we are ensuring security. We can send your work back within 24 hours, 48 hours or five working days from the time you sent it to us.

That feeling you get when you don’t have to worry about transcribing your interviews…

Photo by Fernando Brasil on Unsplash

Step five… we delete your audio file

Again, this ensures that your confidential data doesn’t make it into the wrong hands.

If you’d like to use our transcription service, just get in touch via the form below, we’ll be happy to help.

How to sail through your postgrad viva

It seems like only five minutes ago that you were a trembling new student, going along to your first supervisory meeting with your knees knocking. But somehow, through a flurry of ethics reviews, recruitment and analysis, plus some blood, sweat and sobs… here you are. Your thesis is submitted, you’ve selected your examiners and the final hurdle is in sight.

The postgrad viva voce is truly a rite of passage. For those who don’t know, this is the final exam for a postgrad project. It takes different forms in different countries. For example, in the US doctoral defense, the supervisory committee also grill the student. In the European system, students have to defend their work in front of a public audience. Here in the UK, the viva involves sitting in a room with two examiners (one from the candidate’s university and one from another institution) for two, three, four or more hours, answering questions about your thesis.


It’s normal to feel nervous before your viva
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Most students feel nervous about their vivas. However, if handled correctly, they can be a fulfilling, rather than frightening, experience.

1. Take a break from the thesis

This is an important first step. Once you’ve had that thesis bound and put the obligatory smiling selfies on Instagram, put it down and don’t look at it for a few weeks. For a start, you deserve a break. But just as importantly, giving yourself space from your masterpiece will allow you to look at it with fresh eyes, so that you can spot areas to be discussed more easily. I’d also suggest using this downtime to buy yourself a lovely notebook that you can use for your prep. After all, stationery that makes your heart sing is never a bad thing.

2. Start by thinking about your strengths

…And why not? After all, you’ve written an entire thesis. This is amazing! If you start this process by remembering what you love about your research, that will set you up for a happier viva. What are the strongest findings of your thesis? Which aspects make you feel proud? Can you summarise the thesis in 300 words or so? Write all these points down in your notebook and get ready to shout them to the rooftops.


You wrote a thesis? That’s worth celebrating
Photo by Mohamed Nohassi on Unsplash

3. And then think about the challenges

The next step is to use those newly objective eyes to look for any weaknesses in the thesis. There almost certainly will be some, and that’s just fine. The point of a viva is not to prove that you’ve conducted a perfect series of studies; if such a thing were possible, we wouldn’t need peer-review. You’ll be better off demonstrating that you’re aware of things you might do differently next time, or which you might be able to address in your amendments. Write your ideas down in your notebook, along with some thoughts about challenges you overcame during the research. Additionally, if there are any theoretical areas you’re shaky on, re-read the literature and try explaining those concepts to other people.

4. Think about your examiners

You should already know your examiners and their work by this point. It’s important to remember that, while those examiners will (hopefully!) be as fair as they can be, vivas are run by humans and are therefore a subjective experience. Try to get inside the heads of your examiners by reading their publications. How does their work interact with yours? Can you think of what these particular people might want to ask you about your research?


Your examiners will have their own take on your thesis. Can you try to predict what that might be?
Photo by Amy Hirschi on Unsplash

5. Think about questions you might be asked

In addition to the list of questions the examiners might ask, re-read your thesis and think about the questions anyone would ask. Make lists of those questions. Write down your answers. If there’s anything you’re unsure about, make another list (who doesn’t love a good list?) and book in a time to talk those areas through with your supervisor, who is there to support you. If you’ve had any papers published from your thesis, think about the points your reviewers made. Might those points come up again?  

6. Keep reading

Yep, there’s a lot of reading involved in viva prep. Once you’ve finished re-reading the thesis, you might also want to re-read the papers you cite most often. Plus, when did you write your lit review? It might have been a couple of years ago now. Have a look on Google Scholar and see if there are any papers which have come out since then that you need to know about for the big day.


As a postgrad, the reading never stops
Photo by Amy Hirschi on Unsplash

7. Practice, practice, practice

One of the things many postgrad students feel most nervous about – especially here in the socially awkward UK – is having to say their ideas out loud, rather than being able to hide behind the safety of a keyboard. The best way to beat those nerves is to practice. You might feel a bit silly, but ask your supervisor, friends, mum, partner, even your pet parrot to quiz you. Try explaining your ideas to people who don’t know anything about your subject. If they understand you, anyone will. The more you do this, the more confident you will feel, and the higher the chance that you might actually enjoy the viva. Trust me, unbelievable as that might feel from this side of the event, many people report genuinely enjoying this experience. After all, you’re getting to talk about your passion, the thing you know more about than anyone else in the world, to two experts you’ve hand-picked. This could be the stuff dreams are made of! 


What do Dr Beaky and her colleagues think about your epistemology?
Photo by Sid Balachandran on Unsplash

8. Book a Skype session with PGPR

We offer hour-long video chat sessions which are perfect for students who are about to take their viva. While we obviously can’t read your entire thesis and quiz you on it, we will spend an hour looking at your notes and ideas beforehand. We can then talk through any concerns and worries you have, ask you some practice questions, and give you some friendly support. Get in touch via the form below to book your session.

Three challenges dyslexic post-grad students may face – and how PGPR can help

Written by PGPR admin assistant Layla

Did you know that around five per cent of university students in the UK are dyslexic?

Dyslexic students can struggle with things other students may take for granted, such as understanding textbook materials, spelling and grammar, note-taking, and organising and expressing their ideas on paper.

Undertaking a PhD is a big commitment and a lot of work. If you’re a PhD student with dyslexia, this can make things all the more difficult.

However, with the right support in place, it can also be a rewarding experience that not only looks great on your CV but can enhance your future career prospects.

Here are three challenges that PhD students with dyslexia might face and ways that PGPR can help:

  • Spelling and grammar

The standard of writing expected from a PhD is high. If you are a dyslexic student, you might find negative comments or feedback in this area demotivating, especially when you have spent hours diligently checking your finished paper. Text-to-speech software and grammar checkers can be useful for common spelling and grammatical errors, but quite often they miss details that can only be spotted by an eagle-eyed professional proof-reader.

Our basic proof-reading service is designed to spot those typos and punctuation errors, checking each line, suggesting alternative word choices and highlighting areas of text that are difficult to understand. You get two copies of your work back – one clean edit and one tracked, so you can easily and quickly spot what changes have been made.

PGPR can help you put the right letters together

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  • Organising your ideas

Being able to manage your time effectively whilst working on a PhD is essential. Many dyslexic students can find it difficult to organise their thoughts on paper or find they need to spend longer re-reading academic texts to ensure they fully understand what is being discussed.

It is easy to become overwhelmed with the workload involved in a PhD even with additional support from your university. PGPR’s feedback service can help you to successfully organise your ideas so they are the best they can be.

One of the team will go through your work and provide expert advice and feedback to help improve your structure, methodology, findings and discussion sections. We also offer a service that combines basic proof-reading with feedback for students who feel their English or academic writing skills could use an extra boost.

Feeling overwhelmed? We can help

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  • Lack of visible support

Students with dyslexia often comment on how their experiences of studying at a post-grad level are vastly different from an undergraduate degree.

Universities often have a good support system in place for undergraduates, such as extra time for exams or a project deadline, trained on-site support staff and specialist equipment to help dyslexic students. Embarking on a PhD, however, means a lot of working on your own, and getting extra time to plan or write your thesis can be difficult.

If you feel that you need more support, consider discussing this with your supervisor. Many supervisors will be able to work with you on a plan to guide you through your PhD. Others may be dyslexic themselves or have previously worked with dyslexic students.

You may also benefit from PGPR’s popular one-to-one Skype sessions, which are designed to allow you to discuss your work with one of our experts. These one-off or regular sessions provide support, guidance and deeper insight into your work and can help assuage any worries or fears you may be experiencing.

Everyone needs a helping hand from time to time

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Get in touch with The Post-Graduate Proof-Reader

The team at PGPR offer a wide range of services designed to help you achieve your personal best. Whether you need your lecture notes transcribed into a clear and readable format in a dyslexia-friendly font, or a dry-run of your ground-breaking presentation via Skype to help you practise speaking in public, we are here to help.

There are also unlimited resources for students with dyslexia online. Some of our favourites include The British Dyslexia Association and The International Dyslexia Association.

Still not sure if we can help you? Get in touch and let us know the details, and we will do our best to support you in your studies.

Six steps to the perfect discussion section

You’ve passed ethics, recruited participants, collected your data, analysed and written up your findings – phew! What a marathon. The hard work is basically over, right?

Well, sadly not, because there is one more hurdle to jump; the dreaded discussion section.

This is where you compare your work to the existing literature. Sounds simple, but this can be the hardest chapter to write. I have a theory (entirely untested, I should point out) that these chapters are especially hard for women, who have generally been socialised not to brag about their achievements, something you definitely need to do here.

Read on for six tips on how to leap over this final hurdle and write a devastating discussion.

1. Read around your findings

You will already have done plenty of reading for your lit review, but before you start writing, do some more, especially if you are doing qualitative work. In quantitative research, you shouldn’t discuss any papers you haven’t already bought up in your intro, but this is not the case for qualitative explorations, where the researcher will have been expecting the unexpected. Now that you have your unexpected findings, search for similar papers and make notes on the relevant points.

I find it helpful to start a new document listing each of my key findings, and to make notes of any existing findings which confirm, contradict or add to my own, along with a note of which paper the new findings have come from. Include the key findings from the key papers from your intro or lit review on this list as well. You might want to highlight findings which back yours up in one colour and those which don’t in another. This list document comes in really handy once you start to write.

Immerse yourself in the relevant reading

Photo by Siora Photography on Unsplash

Look for work from the same or similar methodologies to you, as well as work from other areas. Find and read papers that are cited in useful studies.

Top tip: if your university doesn’t have access to a paper you need, email the author, or look for them on ResearchGate or Twitter. They will probably be happy to share their work with you. (I am always happy to share my papers, just get in touch via the form below to ask.)

2. Think about format

The format of your discussion section should mirror that of your findings. This helps your reader to logically follow your train of thought; especially vital if your reader is a PhD examiner, for whom you want to make life as easy as possible.

Start with your first finding. Briefly recap it. A common problem I see with PGPR clients is that they spend too much time reminding the reader of findings. The findings chapter is the one before the discussion; try to trust that your work is interesting enough that the reader won’t have forgotten it already.

Think carefully about your format before you start writing
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Here is an example of a recap from a discussion section in my PhD, which was about the experience of living with and being treated for renal failure:

Seven of the participants talked about the impact that ill health made on their lives. Some found that ill health was a wearing intrusion, dragging them down and restricting them. Others had found ways to come to terms with living with their chronic conditions.

Following this, you might want write a brief summary of the existing literature, after which you can start comparing your work to what’s out there already.

3. Look for areas where your research confirms other findings

The next step is to demonstrate how your findings concur with existing work (if they do). This is where the list document you made earlier will come in useful. Look for findings that are similar to yours and tell the reader about those similarities. If you don’t have anything on your document which backs up your findings, have another look, just to be sure. However, don’t force similarities if they’re not there.


How similar does your work look to existing work?

Photo by Chan on Unsplash

4. Look for areas where your research builds on existing work

This step is similar to the previous one but can be trickier. Your work might appear to contradict existing work. Novice researchers may panic that this means their findings are ‘wrong’. However, is there a reason your findings are different from Professor Big-Brain’s? Did you speak to different participants? Has the political climate shifted? Perhaps participants reacted differently to you – an Asian female – than to Professor Big-Brain – a white male. If further research would be beneficial, point that out.

Perhaps your findings add a new dimension to a model or set of guidelines. If so, clearly demonstrate this and give yourself a gold star.

You might have an entirely novel finding – something no-one has found before. Again, check the literature carefully so that you can be confident you’ve not missed anything, but if so, use clear language to tell your reader that you have found something new and important. Don’t be shy about this! These are the kinds of findings you might include in bullet points about ‘what this adds to existing research’ when you’re submitting papers for publication.


Don’t let your brilliant new ideas sink without trace  

Photo by Kristopher Roller on Unsplash

5. Think carefully about what your reader needs to know

PGPR clients’ discussion sections are often overly long. We don’t need every detail of the papers you’re comparing your work to. Consider your examiners or the reviewers of your paper as you write. These people tend to be overworked as it is – and reviewing/thesis examination is extra work which they have to fit into their busy day. Do they really need to know exactly how many people Dr Finickity interviewed, or do they just need to know what those participants experienced?

Here is another example from my PhD, demonstrating a succinct comparison:

Several participants talked about a loss of freedom via the restrictions placed on them by their illness, either in terms of being too fatigued to live life to the full, or in terms of more practical concerns such as diet restrictions. Authors of previous qualitative work on ill-health have found similar themes. The restricting impact of ill health in terms of both social life and diet spoken about by Charlotte is reflected in findings by King et al. (2002), in which dietary restrictions and ill health were both found to have a major impact on the diabetic renal patients.

6. Ask PGPR for feedback

Discussion sections are difficult – but the PGPR team has plenty of experience writing, marking and examining these chapters. We are happy to offer feedback on how to get your discussion chapter just right, so fill in the form below if you would like some extra support.

Five tips for looking after your mental health as a postgrad


Postgraduate work is rewarding and can advance your career. But it can also be hard, lonely and scary. When your brain is full of ethics forms, analysis and recruitment, it can be hard to take care of yourself. Looking after your mental health is always essential but is especially important when you’re so busy you feel you don’t have the time. As the Zen proverb says:

‘You should sit in meditation for twenty minutes every day – unless you’re too busy; then you should sit for an hour’.

Photo by Jared Rice on Unsplash

Here are five tips for maintaining your sanity while completing your master’s or PhD.

1. Fight isolation

Postgrad work is often groundbreaking. This is exciting, of course. But the problem with breaking new ground is that there might not be anyone else breaking that ground with you. This means you can end up feeling isolated.

Is there anyone else at your university doing similar research to you? If so, drop them an email, see if they fancy lunch. If not, have a look online for groups of people doing similar work to you. Lots of PGPR clients are conducting qualitative research using interpretative phenomenological analysis; if you’re one of those people, check out the IPA groups.io gang, which is a supportive place to ask questions and make contacts. Despite its reputation for being toxic, Twitter can also be a friendly space for academics. You might want to start out by following @AcademicChatter, @PhDVoice and PGPR’s account @DrJohannaSpiers for some interesting online conversations.


Postgrad work can be lonely
Photo by Fabrizio Verrecchia on Unsplash

 

2. Take breaks

When you’re drowning in deadlines, it can feel tempting to keep working on into the night, only stopping to cram crisps into your mouth every now and then. But we all know this is a bad idea, right?

Make sure you work regular breaks into your days. Does your uni have a gym? Go for a yoga class or a game of squash. Are you working from home? Go outside, sit in the sun, read a chapter of a novel. Is it Sunday and you’ve been working for 15 days straight? Stop it! Watch some Ozark and put your feet up. You’ll feel much better, and you’ll be more productive when you do get back to your desk.

3. Ask for support if you need it

There’s no escaping it; doing a master’s or a PhD is tough. You’re leading your own research, which is unpredictable and has many elements outside of your control. You’re probably skint. You’re watching your friends and family fill their evenings with fun while you’re conducting analysis and writing discussion sections. And you might be juggling family responsibilities while doing all this. If you need help, ask for it. Many universities have free counselling services which are quick to access. Your personal tutor is there for you to talk to. Asking for help is a sign of strength, so don’t be scared to reach out.


We all need a helping hand from time to time
Photo by youssef naddam on Unsplash

4. Celebrate the wins

If you’ve read this far, you might be forgiven for thinking postgrad work is nothing but doom and gloom. However, there are many triumphs along the way: getting accepted onto the course, passing your status upgrade, getting ethics approval, recruiting your first participants, writing your first paper, presenting at your first conference. These are all amazing achievements – remember to enjoy them!


Celebrate your postgrad wins whenever you can
Photo by Ambreen Hasan on Unsplash

5. Contact PGPR for extra help

If you’re feeling stuck with spelling, tense about tenses or grouchy over grammar as you’re writing up your findings, get in touch for proof-reading help. We can also offer written and video-based feedback for qualitative social science work or help with your interview schedules and conference presentations. Just fill in the form below to find out more.

Why should you work with one of the PGPR team?

If you’re reading this blog post, you are either an existing PGPR client, or you’re thinking about using our services. Either way – thank you! We are so appreciative of your business. Everyone on our team finds the research you send us fascinating, meaning that a day’s work for PGPR is better than a day off from a more traditional job in academia.

I have been personally recommended to many of my clients, which means some people feel a bit unsure when I tell them that it won’t be me looking at their work. If this describes you, this handy blog post will explain why you are in safe hands at PGPR, no matter which team member tackles your thrilling thesis.

  • The team are carefully vetted 

I am ultra-careful when recruiting PGPR team members – after all, our reputation relies on their excellence. Most of our clients are working in the field of qualitative psychology. As such, I ask experts in that field for recommendations of people who might want to work for me, and then I follow those recommendations up. All potential team members complete a series of tests before being interviewed, meaning I am satisfied that their work is excellent and their values align with those of the company; those values being honesty, efficiency and kindness, in case you were wondering.

Feel the love with the PGPR team
 
Photo by Tim Marshall on Unsplash
  • All of the team are experts

Every member of the PGPR team is an expert in their field. Some are expert proof-readers with years’ experience on a multitude of texts. Others are experts in qualitative methods, with PhDs of their own. Some teach at universities. Others were taught by Jonathan A Smith, who devised IPA, the method so many of my clients use.  

All of our team have read at least one book this big, so you know you can trust them
 
Photo by Jasmine Coro on Unsplash
  • You will be matched with the right member of the team

We will always ensure that our clients are matched to the team member who best aligns with their needs. Are you looking for a super speedy and accurate proof-read, but don’t need any feedback? Then Hannah or Rosy are your women! Need feedback on your qualitative work, but feel confident your English is strong? We’ll pass you on to Fiona or Lydia. If you need proofing and feedback, then Rachel, Astrid or Elly will be perfect for your project. Between us, we have expertise in a range of qualitative methods, so we’ll ensure that your proof-reader’s skills fit with your research.

  • Quicker turnaround times

When I started PGPR in 2018, I had no idea it was going to be so popular. I quickly found myself with a waiting list more than four months long, which was no use for stressed-out students working on a deadline. Expanding the team has meant that we can offer much tighter turnarounds, which is good news for everyone.

  • Four eyes are better than two

There are times when it’s useful for a client to work with more than one proof-reader. For example, they might have a huge thesis with a turnaround time which is just too tight for one person to complete. If so, we can put several proof-readers on the case for you. Or a client’s supervisor might be giving feedback which conflicts with ours. When that happens, we can ask for a third opinion from another member of the PGPR team.


Two heads are better than one
 
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I hope this blog has calmed any concerns you might have had about working with my team. Of course, if you have any more questions, please do get in touch on info@postgradproofreader.co.uk and we will happily answer those queries for you.

To book a slot with one of PGPR’s excellent team, visit www.postgradproofreader.co.uk